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Louisville’s Advancement Department is seeking qualified candidates for a Donor Relations Manager position and a Database Analyst/Advancement Coordinator position. Please see the corresponding job specifications below.
The Advancement Department maintains a highly collaborative environment where all team members must be able to work independently and also support each other when necessary. We are looking for highly competent, efficient individuals with strong people skills and a collaborative spirit. All candidates must show initiative and a desire to continuously learn and improve. The Advancement Office frequently supports the Admissions Office and all members must be willing and able to help where needed, build team camaraderie and exhibit a cooperative spirit.

Louisville is currently seeking a full-time Donor Relations Manager who has expertise in identifying, educating and soliciting various constituencies. 
Essential Job Functions:

Alumnae Relations
  • Serves as the main point of contact for our alumnae. Organizes and facilitates an alumnae board and class reps to encourage engagement.
  • Plans and executes an annual alumnae reunion and other alumnae engagement events. Collaborates with our brother school, Crespi, as necessary.
  • Maintains communication with our alumnae through web pages, email marketing and newsletters.
Annual Giving
  • Develops and executes a strategic Annual Giving campaign aimed at current parents, alumnae and parents of alumnae. The program will include direct mail, email marketing, social media and other forms of communication and will also include an integrated, impactful and engaging Day of Giving.
  • Manages the production of an annual report. Works with the Advancement Analyst/Coordinator to pull relevant data, writes/gathers additional content as necessary and distributes final product to all constituencies.
  • Plans an end-of-year donor recognition event for our highest level contributors.
Planned Giving
  • Enhances and updates our Planned Giving program. This program will include investment vehicles such as wills, living trusts, retirement programs, life insurance policies and donor-advised funds. The program should also include donor levels, donor acknowledgment and a strategic means of communication.
Magazine (Royal View)
  • Coordinates with faculty/staff to write content for our annual magazine, The Royal View. Works with a graphic designer to lay out the magazine and distributes final product to all constituencies.
Other Responsibilities
  • Attends weekly Advancement Team meetings
  • Supports other Advancement and Admissions efforts as necessary
  • Five or more years of professional fundraising experience, preferably in an educational setting, with a demonstrated track record of success
  • Excellent organizational and follow-through skills with the ability to manage multiple projects and work independently
  • Exceptional written and verbal communication skills
  • Strong interpersonal skills with the ability to work with all levels of administration, faculty, staff, parents, alumnae and students
  • Demonstrated collaborative skills
  • High level of initiative with ability to learn new approaches and adapt to change
  • Enthusiastic, creative and positive can-do attitude
  • Familiarity with Raiser’s Edge or other similar database as well as the ability to analyze reporting data
  • Proficiency in Microsoft Office Suite
  • Able to lift heavy objects (up to 25 lbs.) in preparation for events

The Database Analyst/Advancement Coordinator will provide database management, analysis, and administrative support to Louisville’s Advancement Department.

Essential Job Functions:
The Database Analyst/Advancement Coordinator's main responsibility is to maintain our Raiser’s Edge (RE) database and mine the data to help the Advancement Office reach its growth objectives. Specific database responsibilities include:
  • Accurately and consistently input donor, gift and financial information
  • Maintain the integration between the school’s primary database (Core) and RE; and RE and Financial Edge (FE)
  • Add information into RE to make it a more robust database that can be mined for specific needs (includes student activities information, wealth management, constituent codes, relationship data, etc.)
  • Build queries to help identify donor potential, build guest lists, pull giving reports, create our annual financial report, etc.
  • Provide weekly donor reports for President and Director of Advancement
The Database Analyst/Advancement Coordinator will also be responsible for managing other Advancement event software and performing the following:
  • Input data, oversee auctions and run event software the night/day of event
  • Be present at all major fundraising events (3) and special events (2-3) throughout the year
  • Manage matching pledges and gifts through third-party corporate matching portals
  • Confirm receipt of funds and reconcile monthly bank statements through merchant account portals
  • Build event registration forms, monitor guest response and sales, generate reports and handle simple website updates through school Blackbaud website
The Database Analyst/Advancement Coordinator will also be responsible for leading or assisting in mailings:
  • Generate tax receipts and gift acknowledgments
  • Create recipient lists and assist with preparation of large mailings
  • Lead segmentation, letter generation and mailing process for annual fund appeal
  • At least two (2) years experience with relational databases, preferably Raiser's Edge; and/or a bachelor's degree in Information Science/Computer Science or related field; and/or comparable work experience.
  • Knowledge of nonprofit institution operations and IRS requirements in posting and acknowledging gifts is preferred
  • Excellent attention to detail and highly organized
  • Basic knowledge of accounting/bookkeeping
  • Proficiency in Microsoft Office Suite
  • Ability to handle multiple complex projects and tasks simultaneously and effectively
  • Strong writing and analytical skills
  • Able to work effectively in a collaborative setting
  • Ability to handle sensitive and confidential information in a manner that complies with government regulations and professional fundraising standards
  • Able to lift heavy objects (up to 25 lbs.) in preparation for events

Interested candidates should send their resumes to Please put the job title in the subject line.